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Programs & Events
Hall Reservations
Available Lounge Spaces
Bush Hall, Carmichael Hall, Carpenter House, Haskell Hall, Hill Hall,
Hodgdon Hall, Lewis Hall, Miller Hall, Sophia Gordon MPR*,
South Hall, Tilton Hall, West Hall, and Wilson House.
How to Reserve a Residence Hall Lounge Space
Download the
Residence Hall Lounge Reservation Form (PDF)
Please review the following policies and procedures for use of these spaces.
Adherence to these guidelines is imperative, as future use of residence hall
lounge space is contingent upon satisfactory compliance with these regulations.
Please complete both pages of this reservation form by printing out and signing
where appropriate. Electronic forms will not be accepted. Forms may be delivered
to the ORLL Office on the first floor of South Hall, Monday-Friday, 9am-5pm.
Quiet Hours
Please remember that each residence hall is primarily a residential facility
for students to sleep and study. It is important to remember when planning your
event that there are specific quiet hours. As such, all events must conclude
(including cleanup and break-down) by 11:00pm Sunday through Thursday nights
and by 1:00am Friday and Saturday nights.
Reservations
Preference for residence hall lounge space is given to the residents and residential
life staff of that given building, as a space for them to study outside of their room
and a place to conduct residential hall programming, respectively. As such, student
organizations may reserve a residence hall lounge space Monday through Thursday only.
No student organizations may reserve the lounge Friday through Sunday. Reservations are
made on a first-come, first-serve basis. Due to the high volume of requests for residence
hall lounge space, interested groups must submit their request at least one week prior
to their event.
Reservations – Blackout Dates
No events are permitted to be held in the space during the period of Reading Days
and Final Exams at the end of each semester. Please consult the Academic Calendar
for the most current dates of Final Exams.
Recurring Events
Residence hall lounges are primarily for the benefit and comfort
of the residents and staff who reside in those particular buildings
so deference to their use of the space is a priority. Additionally,
residence hall lounges serve as the primary programming space for
residence life staff. As such, student groups will not be permitted
to host weekly recurring events in a singular residence hall lounge.
Student groups are permitted up to two (2) nights per month in a given
residence hall lounge for recurring events (practice/rehearsals, group
meetings, etc.). Reservations for recurring events can only be made a
semester at a time and cannot be reserved for a full academic year at
once. Interested parties must include a list of all requested dates
when completing the Residence Hall Lounge Reservation Form.
General Usage
Please remember to remove all items that are property of the sponsoring organization
upon completion of the event, and ensure that no personal belongings have been left
behind. Please dispose of all trash in the appropriate trash or recycling bins within
the space. It is important to remember that you and your organization are responsible
for the proper use of the space. Organizations that leave excessive trash or belongings,
damage the floors, furniture, or other equipment may forfeit their privilege of
reserving a residence hall lounge in the future.
*Reserving the Sophia Gordon Multipurpose Room (MPR)
Effective immediately, reservations
for the Sophia Gordon Multipurpose Room will be made
entirely through
R25 online. This includes all student groups,
organizations, departmental functions, academic
lectures, etc., occurring at any time in the space-
weekday, weekend, evening or otherwise.
Student groups/organizations, once they have completed
their request online, will be required to send a
representative to attend an Event Registration Meeting
(10am, Fridays in the Zamparelli Room in the Campus
Center) before their event can be approved. More
information regarding this meeting will be sent via
email to the requesting party. Note: academic and
departmental administrative staff reservations do not
need to complete this step.
During the event, all participants must be sure to
adhere to ALL residential and university-wide policies.
The reserved space must be returned to its original
state once the event is complete. In order to comply
with campus-wide quiet hours policy, events must end
(including cleanup and break-down) no later than 11:00
p.m. Sunday through Thursday, and 1:00 a.m. Friday
through Saturday.
Restrictions/Blackout Dates: No events will be permitted
in the MPR during Reading Days and Final Exam period at
the end of each semester as a courtesy to residents of
Sophia Gordon Hall who require the space for studying.
Please consult the Academic Calendar for the most
current dates of Final Exams.
More information about reserving the space, including
room layout, can be found in the
Sophia Gordon Policies for Use. |
