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Faculty and Department Chair Meetings and Information

Department Chairs Calendar

Department chair meetings are held in the School of Arts and Sciences and in the School of Engineering on a separate schedule. A comprehensive calendar of these and other meetings, as well as important dates and deadlines for 2017-2018, is available below.

View list of 2016-2017 Department Chairs in Arts and Sciences and Engineering >

2017-2018 Department Chairs Calendar

(Updated on August 28, 2017)

2017: Aug | Sep | Oct | Nov | Dec
2018: Jan | Feb | Mar | Apr | May | Jun | Jul | Aug

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Date Time Event Location
August 2017  [top]
Tuesday,
Aug. 29, 2017
11:30am-2:30pm Lunch and Resource Fair and Graduate Matriculation Ceremony (GSAS and SOE) Aidekman Arts Center
Tuesday,
Aug. 29, 2017
2:45-6:00pm AS&E Faculty Meeting & Reception Balch Arena and Alumnae Lounge
Wednesday,
Aug. 30, 2017
  New Student Orientation-Matriculation Academic Quad
Thursday,
Aug. 31, 2017
  Orientation: Departmental Fair Academic Quad
Thursday,
Aug. 31, 2017
  Orientation: Advising meetings  
Thursday,
Aug. 31, 2017
5:00pm-6:00pm TA/RA Orientation Tisch Library
Thursday,
Aug. 31, 2017
6:00pm-7:00pm TA/RA Orientation Reception Hirsh Reading Room
September 2017  [top]
Friday,
Sep. 01, 2017
  Pre-Major Advisors  
Friday,
Sep. 01, 2017
  Advising Sessions for Pre-Major Advisors  
Friday,
Sep. 01, 2017
1:00pm-4:00pm Orientation Open House Tisch Library
Friday,
Sep. 01, 2017
  FT Lecturer must notify Chair of intention to be considered for promotion to senior lecturer  
Sunday,
Sep. 03, 2017
  Returning students arrive  
Monday,
Sep. 04, 2017
  Labor Day (University holiday); No classes  
Tuesday,
Sep. 05, 2017
  Classes begin; ExCollege registration begins  
Wednesday,
Sep. 06, 2017
12:00-1:20pm Engineering Department Chairs Meeting Burden Lounge
Friday,
Sep. 08, 2017
12:00-1:20pm GSAS Policy and Programs Committee Meeting  
Monday,
Sep. 11, 2017
3:00-4:30pm AS&E Executive Committee Meeting Campus Center Room 220
Wednesday,
Sep. 13, 2017
12:00-1:20pm AS&E Faculty Meeting Coolidge Room, Ballou Hall
Friday, Sep. 15, 2017   Deadline to return Review Memo (List of Faculty Up for Reviews)  
Monday,
Sep. 18, 2017
3:00-4:30pm AS&E Executive Committee Meeting Campus Center Room 220
Tuesday,
Sep. 19, 2017
  Last day for AS&E students to ADD classes  
Wednesday,
Sep. 20, 2017
12:00-1:20pm A&S Department Chairs Meeting Coolidge Room, Ballou Hall
Wednesday,
Sep. 20, 2017
12:00-1:20pm Engineering Faculty Meeting Nelson Auditorium
Monday,
Sep. 25, 2017
  FRAC Faculty Research Fund (FRF fall) due  
Wednesday,
Sep. 27, 2017
12:00-1:20pm A&S Faculty Meeting Coolidge Room, Ballou Hall
Thursday,
Sep. 28, 2017
  Diversity Fund deadline for fall and winter events  
October 2017  [top]
Monday,
Oct. 02, 2017
4:00-4:30pm AS&E Executive Committee Meeting 3rd floor conference room, Ballou Hall
Monday,
Oct. 02, 2017
  FRAC Grant in Aid (GIA) due  
Monday,
Oct. 02, 2017
  Academic Leave Reports due for leaves taken prior Spring or Academic Year  
Wednesday,
Oct. 04, 2017
12:00-1:20pm Engineering Department Chairs Meeting Burden Lounge
Friday,
Oct. 06, 2017
  STEM Open House  
Friday,
Oct. 06, 2017
12:00-1:15pm Pre-Major Advising Workshop  
Saturday, Oct. 07, 2017   Deadline for department admins to send to Registrar spring course descriptions with instructors' names  
Monday,
Oct. 09, 2017
  Indigenous Peoples' Day; No classes  
Tuesday,
Oct. 10, 2017
  Last day for AS&E students (except first-year undergraduates) to DROP courses without record of enrollment; last day for undergraduates (except first-year undergraduates) to select PASS/FAIL option  
Wednesday,
Oct. 11, 2017
12:00-1:20pm GSAS Faculty Meeting Alumnae Lounge
Friday,
Oct. 13, 2017
  Women in Engineering Open House  
Sunday,
Oct. 15, 2017
  Engineering ABET accreditation begins  
Monday,
Oct. 16, 2017
3:00-4:30pm AS&E Executive Committee Meeting Campus Center Room 220
Tuesday,
Oct. 17, 2017
  Last day for AS&E students to make up incomplete grades from Spring 2017  
Tuesday,
Oct. 17, 2017
  Engineering ABET accreditation ends  
Tuesday,
Oct. 17, 2017
8:30-10:00am Chairs Roundtable sponsored by CELT Austin Conference Room
Wednesday,
Oct. 18, 2017
12:00-1:20pm AS&E Faculty Meeting Coolidge Room, Ballou Hall
Thursday,
Oct. 19, 2017
12:00-3:00pm Marathon of Majors Academic Quad
Friday,
Oct. 20, 2017
  Engineering Open House  
Monday,
Oct. 23, 2017
  FRAC Senior Faculty Research Semester Leaves
Mellon Leaves for Engineering & Mellon Awards for A&S due
 
Wednesday,
Oct. 25, 2017
12:00-1:20pm A&S Department Chairs Meeting Coolidge Room, Ballou Hall
Wednesday,
Oct. 25, 2017
12:00-1:20pm Engineering Faculty Meeting Nelson Auditorium
Wednesday,
Oct. 25, 2017
  Deadline to present written reviews to NTT faculty in the 2nd year of a 2-year contract  
Monday,
Oct. 30, 2017
  Advising for spring registration begins  
Monday,
Oct. 30, 2017
3:00-4:30pm AS&E Executive Committee Meeting Campus Center Room 220
Tuesday, Oct. 31, 2017   Course Confirmation sheets for Spring 2018 PT Faculty due (sent by October 15)  
Tuesday, Oct. 31, 2017   Spring course descriptions with names of instructors appear on SIS for students to consult  
November 2017  [top]
Wednesday,
Nov. 01, 2017
12:00-1:20pm A&S Faculty Meeting Coolidge Room, Ballou Hall
Wednesday,
Nov. 01, 2017
12:00-1:20pm Engineering Department Chairs Meeting Burden Lounge
Wednesday,
Nov. 01, 2017
  Deadline to submit to Box written reviews of NTT faculty, in the 2nd year of a 2-year contract, and faculty member’s written comments if any  
Friday,
Nov. 03, 2017
12:00-1:20pm GSAS Policy and Programs Committee Meeting  
Friday,
Nov. 03, 2017
12:00-1:15pm Pre-major Advising Workshop  
Monday,
Nov. 06, 2017
  FRAC Summer Faculty Fellowships due  
Tuesday,
Nov. 07, 2017
  Substitute Friday's schedule on Tuesday  
Wednesday,
Nov. 08, 2017
12:00-1:20pm AS&E Faculty Meeting Coolidge Room, Ballou Hall
Friday,
Nov. 10, 2017
  Veterans' Day observed (University holiday); No classes  
Monday,
Nov. 13, 2017
  Registration for spring courses begins  
Monday,
Nov. 13, 2017
3:00-4:30pm AS&E Executive Committee Meeting Campus Center Room 220
Tuesday,
Nov. 14, 2017
  Registration opens for all graduate schools  
Tuesday,
Nov. 14, 2017
  Last day for undergraduate first year students to DROP courses without record of enrollment; last day for undergraduate first year students to select PASS/FAIL option  
Wednesday,
Nov. 15, 2017
  Registration opens for SoE  
Wednesday,
Nov. 15, 2017
  Deadline to submit to Box 2nd Year Reviews of TT faculty  
Wednesday,
Nov. 15, 2017
12:00-1:20pm Engineering Faculty Meeting Nelson Auditorium
Monday,
Nov. 20, 2017
  FRAC Grant in Aid (GIA) due  
Wednesday,
Nov. 22, 2017
  No classes (University holiday)  
Thursday,
Nov. 23, 2017
  Advising for spring courses ends  
Thursday,
Nov. 23, 2017
  Thanksgiving (University holiday); No classes  
Friday,
Nov. 24, 2017
  Registration for spring courses end  
Friday,
Nov. 24, 2017
  No classes (University holiday)  
Monday,
Nov. 27, 2017
4:00-4:30pm AS&E Executive Committee Meeting 3rd floor conference room, Ballou Hall
Wednesday,
Nov. 29, 2017
12:00-1:20pm A&S Department Chairs Meeting Coolidge Room, Ballou Hall
Wednesday,
Nov. 29, 2017
12:00-1:20pm Engineering Department Chairs Meeting Burden Lounge
Thursday,
Nov. 30, 2017
  Diversity Fund deadline for spring events  
December 2017  [top]
Friday,
Dec. 01, 2017
12:00-1:20pm GSAS Policy and Programs Committee Meeting  
Wednesday,
Dec. 06, 2017
12:00-1:20pm A&S Faculty Meeting Coolidge Room, Ballou Hall
Wednesday,
Dec. 06, 2017
12:00-1:20pm Engineering Faculty Meeting Nelson Auditorium
Monday,
Dec. 11, 2017
  Classes end; last day for AS&E students to WITHDRAW from courses and receive a grade of W  
Monday,
Dec. 11, 2017
3:00-4:30pm AS&E Executive Committee Meeting Laminan Lounge, Olin Center
Tuesday,
Dec. 12, 2017
  Reading Period  
Wednesday,
Dec. 13, 2017
12:00-1:20pm AS&E Faculty Meeting Coolidge Room, Ballou Hall
Wednesday,
Dec. 13, 2017
  Reading Period  
Wednesday,
Dec. 13, 2017
  Review Boards Begin (SMFA)  
Thursday,
Dec. 14, 2017
  Final Examinations begin  
Friday, Dec. 15, 2017   FT lecturers must submit their application materials for promotion to Senior Lecturer  
Friday, Dec. 15, 2017   Academic Leave Applications due via Box  
Monday,
Dec. 18, 2017
  Last day of SMFA Continuing Education Classes  
Wednesday,
Dec. 20, 2017
12:00-1:20pm Engineering Department Chairs Meeting Burden Lounge
Thursday,
Dec. 21, 2017
  Final Examinations end  
Wednesday,
Dec. 21, 2017
  Review Boards Begin (SMFA)  
Monday,
Dec. 25, 2017
  Christmas Day observed (University holiday)  
Tuesday,
Dec. 26, 2017
  Bonus Day/University holiday  
January 2018  [top]
Monday,
Jan. 01, 2018
  New Year's Day observed (University holiday)  
Wednesday,
Jan. 03, 2018
  Fall Term grades due online by 9:00am EST  
Monday,
Jan. 08, 2018
  FRAC Grant in Aid (GIA) due  
Monday,
Jan. 15, 2018
  Martin Luther King Day (University holiday)  
Monday,
Jan. 15, 2018
  Dean’s Office sends request for fall academic leave reports due February 15  
Wednesday,
Jan. 17, 2018
  New Student Orientation  
Thursday,
Jan. 18, 2018
  Classes begin; ExCollege registration begins  
Friday,
Jan. 19, 2018
12:00-1:20pm GSAS Policy and Programs Committee Meeting  
Friday,
Jan. 19, 2018
  Professional Development Leave in 17-18 for Senior Lecturers Applications Due on Box  
Monday,
Jan. 22, 2018
3:00-4:30pm AS&E Executive Committee Meeting Laminan Lounge, Olin Center
Wednesday,
Jan. 24, 2018
12:00-1:20pm Engineering Department Chairs Meeting Burden Lounge
Wednesday,
Jan. 25, 2018
  Deadline to present written reviews to NTT faculty in the 1st year of a 1-year contract  
Monday,
Jan. 29, 2018
  FRAC Faculty Research Fund (FRF spring) due  
Wednesday,
Jan. 31, 2018
12:00-1:20pm A&S Faculty Meeting Coolidge Room, Ballou Hall
Wednesday,
Jan. 31, 2018
12:00-1:20pm Engineering Faculty Meeting Nelson Auditorium
February 2018  [top]
Thursday,
Feb. 01, 2018
  Last day for AS&E students to ADD classes  
Thursday,
Feb. 01, 2018
  Diversity Fund deadline for spring and summer events  
Thursday,
Feb. 01, 2018
  Deadline to submit to Box written reviews off NTT faculty, in the 1st year of a 1 year contract, and faculty member’s written comments if any, and to submit the fourth year reviews for tenure-track faculty  
Monday,
Feb. 05, 2018
3:00-4:30pm AS&E Executive Committee Meeting Laminan Lounge, Olin Center
Wednesday,
Feb. 07, 2018
12:00-1:20pm AS&E Faculty Meeting Coolidge Room, Ballou Hall
Wednesday,
Feb. 14, 2018
12:00-1:20pm A&S Department Chairs Meeting Coolidge Room, Ballou Hall
Wednesday,
Feb. 14, 2018
12:00-1:20pm Engineering Department Chairs Meeting Burden Lounge
Thursday, Feb. 15, 2018   Fall Academic Leave Reports due to Box  
Friday,
Feb. 16, 2018
12:00-1:15pm Pre-major Advising Workshop  
Monday,
Feb. 19, 2018
  Presidents' Day observed (University holiday); No classes  
Tuesday,
Feb. 20, 2018
  FRAC Grant in Aid (GIA) due  
Wednesday,
Feb. 21, 2018
12:00-1:20pm GSAS Faculty Meeting Coolidge Room, Ballou Hall
Thursday,
Feb. 22, 2018
  Last day for AS&E students (except first-year undergraduates) to DROP courses without record of enrollment; last day for undergraduates (except first-year undergraduates) to select PASS/FAIL option  
Thursday,
Feb. 22, 2018
  Substitute Monday's schedule on Thursday  
Monday,
Feb. 26, 2018
3:00-4:30pm AS&E Executive Committee Meeting Laminan Lounge, Olin Center
Monday,
Feb. 26, 2018
  FRAC Distinguished Scholarship Awards (for Arts and Humanities) due  
Monday,
Feb. 26, 2018
  Majors Week begins  
Wednesday,
Feb. 28, 2018
12:00-1:20pm AS&E Faculty Meeting Coolidge Room, Ballou Hall
March 2018  [top]
Thursday,
Mar. 01, 2018
  Faculty declare for tenure and promotion (for AY 18-19)  
Thursday,
Mar. 01, 2018
  Last day for AS&E students to make up incomplete grades from Fall 2017  
Thursday,
Mar. 01, 2018
12:00-1:20pm Chairs Roundtable sponsored by CELT Austin Conference Room
Friday,
Mar. 02, 2018
  Majors Week ends  
Wednesday,
Mar. 07, 2018
12:00-1:20pm A&S Faculty Meeting Coolidge Room, Ballou Hall
Friday,
Mar. 09, 2018
12:00-1:15pm Pre-major Advising Workshop  
Monday,
Mar. 12, 2018
4:00-4:30pm AS&E Executive Committee Meeting 3rd floor conference room, Ballou Hall
Wednesday,
Mar. 14, 2018
12:00-1:20pm A&S Department Chairs Meeting Coolidge Room, Ballou Hall
Wednesday,
Mar. 14, 2018
12:00-1:20pm Engineering Faculty Meeting Nelson Auditorium
Friday,
Mar. 16, 2018
12:00-1:20pm GSAS Policy and Programs Committee Meeting  
Saturday,
Mar. 17, 2018
  Spring Recess begins; Classes suspended  
Wednesday,
Mar. 21, 2018
12:00-1:20pm Engineering Department Chairs Meeting Burden Lounge
Monday,
Mar. 26, 2018
  Advising for fall registration begins  
Monday,
Mar. 26, 2018
  Spring Recess ends; Classes resume  
Monday,
Mar. 26, 2018
3:00-4:30pm AS&E Executive Committee Meeting Laminan Lounge, Olin Center
Monday,
Mar. 26, 2018
  FRAC Grant in Aid (GIA) due  
Wednesday,
Mar. 28, 2018
12:00-1:20pm AS&E Faculty Meeting Coolidge Room, Ballou Hall
April 2018  [top]
Wednesday,
Apr. 04, 2018
12:00-1:20pm AS&E Faculty Forum Coolidge Room, Ballou Hall
Thursday,
Apr. 05, 2018
  Last day for undergraduate first year students to DROP courses without record of enrollment; last day for undergraduate first year students to select PASS/FAIL option  
Monday,
Apr. 09, 2018
  Registration for fall courses begins  
Monday,
Apr. 09, 2018
4:00-4:30pm AS&E Executive Committee Meeting 3rd floor conference room, Ballou Hall
Monday,
Apr. 09, 2018
  Deadline to present written reviews to NTT faculty (with a 8/31/2019 expiring contract) and comprehensive reviews for part-time faculty  
Wednesday,
Apr. 11, 2018
12:00-1:20pm Engineering Faculty Meeting Nelson Auditorium
Friday,
Apr. 13, 2018
12:00-1:20pm GSAS Policy and Programs Committee Meeting  
Monday,
Apr. 16, 2018
  Deadline to submit to Box written reviews off NTT faculty(with a 8/31/2019 expiring contract) comprehensive reviews for part-time faculty, and faculty members written comments if any, and the annual reviews of part-time faculty  
Monday,
Apr. 16, 2018
  Part-time Course confirmations due for AY 2018-2019 (request sent by April 1)  
Monday,
Apr. 16, 2018
  Recommendation on senior lecturer promotions from the ad hoc committee shared with tenured and senior lecturers in department  
Monday,
Apr. 16, 2018
  Patriots' Day observed (University holiday); No classes  
Wednesday,
Apr. 18, 2018
12:00-1:20pm A&S Department Chairs Meeting Coolidge Room, Ballou Hall
Friday,
Apr. 20, 2018
  Faculty deadline to submit their activities on Activity Insight  
Friday,
Apr. 20, 2018
  Advising for fall courses ends  
Friday,
Apr. 20, 2018
  Registration for fall courses end  
Monday,
Apr. 23, 2018
3:00-4:30pm AS&E Executive Committee Meeting Laminan Lounge, Olin Center
Monday,
Apr. 23, 2018
12:00-1:20pm Engineering Department Chairs Meeting Burden Lounge
Wednesday,
Apr. 25, 2018
12:00-1:20pm AS&E Faculty Meeting Coolidge Room, Ballou Hall
Friday,
Apr. 27, 2018
  Graduate Awards Ceremony (GSAS and SOE)  
Monday,
Apr. 30, 2018
  Classes end; last day for AS&E undergraduates to WITHDRAW from courses and receive a grade of W  
Monday,
Apr. 30, 2018
  Confidential written recommendation from ad hoc committee sent to department chair on Senior Lecturer promotions  
May 2018  [top]
Tuesday,
May 01, 2018
  Reading Period  
Wednesday,
May 02, 2018
  Reading Period  
Wednesday,
May 02, 2018
  Review Boards Begin (SMFA)  
Thursday,
May 03, 2018
  Reading Period  
Friday,
May 04, 2018
  Final Examinations begin  
Monday,
May 07, 2018
  FRAC Grant in Aid (GIA) due  
Wednesday,
May 09, 2018
12:00-1:20pm A&S Faculty Meeting Coolidge Room, Ballou Hall
Wednesday,
May 09, 2018
12:00-1:20pm Engineering Faculty Meeting Nelson Auditorium
Friday,
May 11, 2018
  Final Examinations end  
Friday,
May 11, 2018
  Review Boards End (SMFA)  
Monday,
May 14, 2018
  Degree candidates' spring term grades due online by 9:00am EST (48 hours after final)  
Tuesday, May 15, 2018   Chair send confidential written recommendation on Senior Lecturer Promotions as well a report of the ad hoc committee to the Dean  
Tuesday, May 15, 2018   Merit Review Recommendations Due (process and deadline TBD)  
Tuesday, May 15, 2018   Summary report for all full-time faculty in your department/program Activity Insight  
Wednesday,
May 16, 2018
2:45-6:00pm AS&E Faculty Meeting Balch Arena and Alumnae Lounge
Thursday,
May 17, 2018
12:00-1:20pm A&S Faculty Honors Meeting TBD
Thursday,
May 17, 2018
3:00-4:30pm Engineering Faculty Honors Meeting Nelson Auditorium
Thursday,
May 17, 2018
  Graduating Master’s Celebration  
Friday,
May 18, 2018
  Senior Week ends  
Friday,
May 18, 2018
  Remaining grades due online by 9:00am EST  
Saturday,
May 19, 2018
  Graduate Hooding Ceremonies (GSAS and SOE)  
Sunday,
May 20, 2018
  Commencement  
Monday,
May 21, 2018
  Submission of Faculty Search Proposals  
Monday,
May 21, 2018
  Residence halls close for remaining students  
Wednesday,
May 23, 2018
  First Summer Session begins  
Wednesday,
May 23, 2018
12:00-1:20pm Engineering Department Chairs Meeting Burden Lounge
Thursday,
May 24, 2018
  Diversity Fund deadline for summer and fall events  
Monday,
May 28, 2018
  Memorial Day (University holiday); Classes suspended  
June 2018  [top]
Friday, Jun. 15, 2018   Candidates for Promotion to Senior Lecturer notified of Dean’s Decision  
Wednesday,
Jun. 20, 2018
  Department/Program Annual report due  
Wednesday,
Jun. 20, 2018
12:00-1:20pm Engineering Department Chairs Meeting Burden Lounge
Friday,
Jun. 29, 2018
  First Summer Session ends  
July 2018  [top]
Tuesday,
Jul. 03, 2018
  Second Summer Session begins  
Wednesday,
Jul. 04, 2018
  Independence Day (University holiday)  
August 2018  [top]
Friday,
Aug. 10, 2018
  Second Summer Session ends