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Chapter 2
Faculty Appointments

Return to Office of the Secretary of the Faculty

Contract Reviews and Renewals for Faculty Members (School of Arts and Sciences)

See related section which follows on contract appointments, reviews, and renewals for faculty members in the School of Engineering.

Contract Renewal Sequence

Tenure-Track Appointments

The Office of the Dean of Arts and Sciences issues contracts or confirmation letters for tenure-track appointments to faculty members on the following occasions.

  • Initial appointment
  • Appointment renewal
  • Award of tenure
  • Change in rank

The usual sequence of contracts for tenure-track faculty who begin at the assistant professor level is as follows.

  • First contract: for years one and two (review in year two)
  • Second contract: for years three, four, and five (review in year four)
  • Third contract: for years six and seven (tenure review in year six)

Departmental reviews of tenure-track faculty members must be completed in advance of the applicable date of notification of contract nonrenewal.

Nontenure-Track Appointments

The Office of the Dean of Arts and Sciences issues contracts for nontenure-track appointments to faculty members on the following occasions.

  • Initial appointment
  • Appointment renewal
  • Change in employment status (full-time/part-time)
  • Change in rank (for example, lecturer to senior lecturer)

Full-Time Appointments. Appointments for full-time lecturers are regulated by the CBA for Full-time Lecturers with the SEIU; please refer to Article 11, Section 1-4 for all information regarding appointments.

Possible contract lengths for full-time visiting appointments are as follows.

  • First contract: one to two years
  • Second contract: one to two years
  • Third contract: one to two years
  • Total time of employment in the school not to exceed three years

Possible contract lengths for full-time professor of the practice appointments are as follows.

  • First contract: one semester to three years
  • Second and subsequent contracts: one to three years, as appropriate

Departmental and programmatic reviews of full-time nontenure-track faculty members must be completed in advance of the applicable date of notification of contract nonrenewal.

Part-Time Appointments. Appointments for part-time lecturers are regulated by the CBA for Part-time Lecturers with the SEIU; please refer to Article 11 for all information regarding appointments.

Contract Review and Renewal Procedures for Tenure-Track Faculty Members

Procedure for Second-Year Review of Tenure-Track Faculty Members

  1. In the fall, the dean's office informs the department chair via memorandum that a review must be conducted during the current academic year. The department chair contacts the dean with any questions about the procedures or if an unusual situation requires special arrangements (for example, if there are very few tenured members in the department or if the candidate has a joint appointment).
     
  2. Only the tenured members of the department meet to review the candidate's activities and to vote on whether to recommend renewal of the contract. The discussion within the department is confidential and is not shared with the candidate. The chair sends the dean a confidential letter, signed by all of the faculty members who voted, recording the vote and detailing the discussion. The letter and the candidate's CV are due to the dean's office no later than November 15 of that year. The letter is not shared with the faculty member, and it should include the following information.
    1. Scholarship: areas of research, collaborations, publications, works in progress, grant proposals, and any other material deemed appropriate by the department
    2. Teaching: a complete list of courses taught with both enrollment figures and the numerical averages from student evaluations for "overall rating of the professor," the "overall rating of the course," and, when available, "compared to other courses at Tufts, I learned..." for each course the candidate has taught at Tufts. The letter also summarizes the written comments students provide on the evaluations.
    3. Advising: a summary of advising activities and a description of any supervision of undergraduate or graduate research
    4. Service: department, school, and university activities; professional offices, responsibilities, and activities
       
  3. When the above procedures have been completed, the following takes place.
    1. The dean consults with the department chair before meeting with the candidate to discuss the contents of the review. (If the dean is considering an action that does not reflect the recommendation of the majority of the voting faculty members, the dean will inform the chair during this consultation.)
    2. The dean meets with the candidate to discuss the contents of the review.
       
  4. After meeting with the candidate, the dean conveys the final determination to the department chair.
     
  5. In consultation with the department chair, the dean drafts a written evaluation to be transmitted to the candidate. This is a separate and distinct document from the confidential letter summarizing the department's discussion. This written evaluation is intended to identify areas in which the faculty member is meeting the institution's expectations for the granting of tenure, as well as areas in which the department and the dean believe the faculty member needs to improve his or her performance in light of the tenure expectations. The written evaluation is not intended to predict whether the faculty member will earn tenure, nor should positive statements in the letter be interpreted as the administration's support for a positive tenure decision. Both the dean and the chair then sign this written evaluation. The department's evaluation remains confidential.
     
  6. The dean and the chair determine who will convey the outcome to the candidate. The written evaluation is transmitted to the candidate. It also becomes part of the departmental record and is consulted during the fourth-year review and again during the tenure review.
     
  7. The chair has a follow-up discussion with the candidate.
     
  8. The procedures for renewal and nonrenewal, respectively, are as follows.
    1. In the event of renewal, the dean's office sends a reappointment contract to the candidate at the appropriate time.
    2. In the event of nonrenewal, the candidate must be given written notice in accord with university nonrenewal deadlines (i.e., not later than December 15 of the second academic year of service in the university if the appointment terminates at the end of that academic year or, if an initial two-year appointment terminates during an academic year, not later than six months prior to the date of its termination.)
       

Procedure for Fourth-Year Review of Tenure-Track Faculty Members

  1. In the fall, the dean's office informs the department chair via memorandum that a review must be conducted during the current academic year. The department chair contacts the dean with any questions about the procedures or if an unusual situation requires special arrangements (for example, if there are very few tenured members in the department or if the candidate has a joint appointment).
     
  2. Only the tenured members of the department meet to review the candidate's activities and to vote whether to recommend renewal of the contract. The discussion within the department is confidential and is not shared with the candidate. The chair sends the dean a confidential letter, signed by all of the faculty members who voted, recording the vote and detailing the discussion. The letter and the candidate's CV are due to the dean's office no later than December 1 of that year. The letter is not shared with the faculty member, and it should include the following information.
    1. Scholarship: areas of research, collaborations, publications, works in progress, grant proposals, and any other material deemed appropriate by the department
    2. Teaching: a complete list of courses taught with both enrollment figures and the numerical averages from student evaluations for "overall rating of the professor," the "overall rating of the course," and, when available, "compared to other courses at Tufts, I learned..." for each course the candidate has taught at Tufts. The letter should also summarize the written comments students provide on the evaluations and provide information on teaching innovations, introduction of new courses, and courses taught in the various programs and/or centers.
    3. Advising: a summary of advising activities, including first-year advising duties, and a description of any supervision of undergraduate or graduate research
    4. Service: department, school, and university activities; professional offices, responsibilities, and activities
       
    When the above procedures have been completed, the following takes place.
     
  3. The dean consults with the department chair before meeting with the candidate to discuss the contents of the review. (If the dean is considering an action that does not reflect the recommendation of the majority of the voting faculty members, the dean informs the chair during this consultation.)
     
  4. The dean meets with the candidate to discuss the contents of the review.
     
  5. After meeting with the candidate, the dean conveys the final decision to the department chair.
     
  6. In consultation with the department chair, the dean drafts a written evaluation to be transmitted to the candidate. This is a separate and distinct document from the confidential letter summarizing the department's discussion. This written evaluation is intended to identify areas in which the faculty member is meeting the institution's expectations for the granting of tenure, as well as areas in which the department and the dean believe the faculty member needs to improve his/her performance in light of the tenure expectations. The written evaluation is not intended to predict whether the faculty member will receive tenure, nor should positive statements in the letter be interpreted as the administration's support for a positive tenure decision. Both the dean and the chair sign this written evaluation. The department's evaluation remains confidential.
     
  7. The dean and the chair determine who will convey the outcome to the candidate. The written evaluation is transmitted to the candidate. It also becomes part of the departmental record and is consulted during the tenure review.
     
  8. The chair has a follow-up discussion with the candidate.
     
  9. The procedures for renewal and nonrenewal, respectively, are as follows.
    1. In the event of renewal, the dean's office sends a reappointment contract to the candidate at the appropriate time.
    2. In the event of nonrenewal, the candidate must be given written notice in accord with university nonrenewal deadlines (i.e., not later than twelve months prior to the date of termination of an appointment if the appointment terminates subsequent to the completion of more than two years of service in the university.)

Contract Review and Renewal Procedures for Nontenure-Track Faculty Members

All nontenure-track faculty members are on renewable or nonrenewable term contracts. If the appointment is renewable, the department or program conducts a review for contract renewal.

Review Procedure for Full-Time, Nontenure-Track Faculty Members

Review procedures for full-time lecturers are regulated by the CBA for Full-time Lecturers; please refer to Article 12 for all information regarding reviews.

Review Procedure for Part-Time, Nontenure-Track Faculty Members

Review procedures for part-time lecturers are regulated by the CBA for Part-time Lecturers; please refer to Article 12 for all information regarding reviews.

Review Procedure for Full-Time and Part-Time Professors of the Practice

  1. In the fall, the dean's office informs the department chair or program director via memorandum that a contract review and recommendation must be sent to the dean's office. This is required for all professors of the practice whose contract termination date and terms require a recommendation during the current academic year. (A review and recommendation are not required if the faculty member has a nonrenewable contract.)
     
  2. The tenured and tenure-track members of the department or program meet formally to review the faculty member's activities and vote whether to recommend renewal of the contract. The department chair or program director sends the dean a report, signed by all of the faculty members who voted, conveying the recommendation and detailing the discussion. This is not intended to be a lengthy report, but it should contain a brief evaluation of the faculty member's accomplishments in the areas of teaching, advising, and service; and should be accompanied by a current curriculum vitae. Please also include evidence that the faculty member maintains active involvement in the profession. Evidence could include confidential letters solicited from practitioners in your department, program, or field. If the department or program wants to increase the contract length for a professor of the practice, a recommendation should be made at this time. The department's or program's written evaluation is a confidential document and should not be shown to the candidate. 

    The department chair or program director should assemble the following additional documentation.
    1. A list of courses taught and enrollments in these courses
    2. A numerical summary of student course evaluations (questions �overall rating of the professor,� the �overall rating of the course,� and, when available, �compared to other courses at Tufts, I learned�� for each course the candidate has taught at Tufts.�)
    3. A summary of written comments on student course evaluations
    4. Any available information on advising performance
    5. An updated CV
       
  3. The dean informs the department chair or program director, usually one month before the notification deadline, of his/her recommendation. (If the dean�s recommendation is contrary to that of the department or program, the dean consults with the department chair or program director before making a recommendation.)
  4. When the above procedures are completed, the department chair or program director informs the candidate of the decision.
     
  5. The procedures for renewal and nonrenewal, respectively, are as follows.
  1. In the event of renewal, the dean's office sends a reappointment contract to the candidate at the appropriate time.
  2. In the event of nonrenewal of a full-time professor of the practice, the candidate must be given written notice in accord with university nonrenewal deadlines
    1. Not later than March 1 of the first academic year of service in the university if the appointment terminates at the end of that year; or, if an initial one-year appointment terminates during the academic year, not later than three months prior to the date of its termination.
    2. Not later than December 15 of the second academic year of service in the university if the appointment terminates at the end of that year; or, if an initial two-year appointment terminates during an academic year, not later than six months prior to the date of its termination.
    3. Not later than twelve months prior to the date of termination of an appointment if it terminates subsequent to the completion of more than two years of service in the university.

The dean and chair or program director determine who will convey the outcome to the candidate. 

Promotion Procedures for Nontenure-Track Faculty Members

Promotion to Senior Lecturer (Full-Time)

Promotion procedures for full-time lecturers are regulated by the CBA for Full-time Lecturers; please refer to Article 14 for all information regarding promotion procedures.

Promotion from Research Assistant Professor to Research Associate Professor (Full- or Part-Time)

  1. The department chair conveys to the dean the department's proposal to consider a candidate for promotion to research associate professor. If the dean concurs with this proposal, the procedure is as follows.
     
  2. The department chair prepares a dossier that includes the candidate's current curriculum vitae and relevant publications and papers. If the candidate has been teaching, the chair provides the following information.
    1. A list of courses taught and enrollments in these courses
    2. A numerical summary of student course evaluations (questions "overall rating of the professor," the "overall rating of the course," and, when available, "compared to other courses at Tufts, I learned..." for each course the candidate has taught at Tufts)
    3. A summary of written comments on student course evaluations
    4. Any available information on advising and mentoring performance
       
  3. The tenured members of the department meet to evaluate the candidate's dossier and to vote on whether to recommend promotion.
     
  4. Following the department meeting, the department chair sends the dean a report signed by all of the faculty members who voted, conveying the recommendation and summarizing the discussion. In the material sent to the dean, the chair includes the candidate's current curriculum vitae and, if relevant, a summary of the candidate's teaching and advising record.
     
  5. The dean reviews the material and then informs the department chair, in writing, of the decision. A favorable decision is reflected in a new contract letter indicating the new title and length of contract.
     
  6. The appointment to research associate professor must be approved by the provost; approved appointments are reported to the Academic Affairs Committee of the Board of Trustees.
     

Promotion from Research Associate Professor to Research Professor (Full- or Part-Time)

  1. The department chair conveys to the dean the department's proposal to consider a candidate for promotion to research professor. If the dean concurs with this proposal, the procedure is as follows.
     
  2. The department chair prepares a dossier that includes the candidate's current curriculum vitae and relevant publications and papers. If the candidate has been teaching, the chair provides the following information.
    1. A list of courses taught and enrollments in these courses
    2. A numerical summary of student course evaluations (questions "overall rating of the professor," the "overall rating of the course," and, when available, "compared to other courses at Tufts, I learned..." for each course the candidate has taught at Tufts)
    3. A summary of written comments on student course evaluations
    4. Any available information on advising and mentoring performance
       
  3. The tenured members of the department recommend two outside experts to seek objective evaluations about the quality of the candidate's scholarly work.
     
  4. The department chair contacts the experts to request their written evaluation of the candidate's scholarly work.
     
  5. After securing the outside experts' agreement, the department chair sends them copies of the dossier, including the candidate's current curriculum vitae and relevant publications and papers.
     
  6. The tenured members meet to review the letters from the outside experts; to evaluate the scholarly work of the candidate; to review the course evaluations (if the research faculty member has been teaching); and to assess the candidate's general contributions to the department. The tenured members vote whether to recommend promotion.
     
  7. Following the department meeting, the department chair sends the dean a report signed by all of the faculty members who voted, conveying the recommendation and summarizing the discussion. In the material sent to the dean, the chair includes the letters of the outside reviewers, the candidate's current curriculum vitae, and, if relevant, a summary of the candidate's teaching and advising record.
     
  8. The dean reviews the material and then informs the department chair, in writing, of the decision. A favorable decision is reflected in a new contract letter indicating the new title and length of contract.
     
  9. The appointment to research professor must be approved by the provost; approved appointments are reported to the Academic Affairs Committee of the Board of Trustees.